Begin with the promised delivery
Keep an agreed delivery date, product reference, unit and quantity against each purchase. If the date changes, distinguish the original promise from the latest agreed plan. Without that distinction, a late delivery can disappear from a report simply because the target was moved.
Capture what arrived
Record actual receipt dates, quantities and any short, excess or damaged items. Link supporting evidence to the relevant order where your process permits. Decide who accepts an exception and who contacts the supplier. Avoid leaving the receiving team to resolve commercial disputes without an owner.
Define the comparison
For on-time performance, state whether you count orders, lines or units and whether a partial receipt qualifies. For quality, specify what counts as a rejected item. Compare similar periods and account for small samples. A supplier with one late delivery from two orders is not directly comparable with one from two hundred.
Use the review to agree action
Discuss recurring causes, changes in lead time and practical corrections with the supplier. VasKem can be evaluated for the purchase and receiving records needed by your process; automatic scorecards, supplier portals and routing rules require explicit confirmation or additional scope.